Portal Rescue Board Meeting Minutes

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Portal Rescue, Inc. Meeting Minutes – November 2, 2017


 

Portal Rescue, Inc.

Meeting Minutes

May 17, 2017

 

1.0  CALL to ORDER:

The regular meeting of the Portal Rescue, Inc. was called to order at 6:44 by President Bill Wilbur. 5 Board members present. 4 Active and 7 Community members present. David Newton added a 6.6 to New Business.

2.0  APPROVAL of AGENDA:

Motion to approve Agenda by Jackie Lewis and seconded by Ray Mendez.  Motion to accept Agenda as modified by Jackie Lewis and second by Ray Mendez. The agenda was unanimously approved as amended.

3.0  APPROVAL of March,2017 MINUTES:

Jackie Lewis adds bank required paperwork to the minutes.

Motion to approve minutes by Ray Mendez and second by David Newton. The minutes of the previous meeting were unanimously distributed.

4.0  REPORTS:

4.1

PRESIDENT BILL WILBUR: Thanks the volunteers for their hard work and dedication to Portal Rescue and the community for their support and feedback.

4.2

TREASURER REPORT: Jackie Lewis

YEAR TO DATE INCOME: $19,729.56 ($42,770.44 under budget)

YEAR TO DATE EXPENSES: $17,916.23 ($44,583.77 under budget)

Majority of income and expense since last meeting have come from fire income and fire pay.

Fire Income:( not budgeted): $5,477.21

Fire Pay (not budgeted): $2,704.64

Office supplies are over budget from non-budgeted purchase of projector and back up lamp (532), tax prep (150), classroom cleaning for Soup Kitchen (260).

Separate line item was created for NM EMS Training Income and NM EMS Training Expense after budget was set. No amounts budgeted for either column although we have received donations and have incurred expenses for NM EMS.

We have lost $240.24 in interest on the CDs during the first 4 months of 2017. Rick Beno noted that this loss is only incurred if we cash out the CDs before the maturity date.

Checking Account as of 5/16/17: $63,213.43

Rainy Day Fund 2: $31,157.18

Petty Cash: $200.00

Total Assets: $199,594.38

Reminder: Requests for reimbursements need to have the date that the is filled as the purchase dates may differ. Chief signatures need to be on the reimbursement forms before they are turned in to the Treasurer.

2016 Tax Return was picked up yesterday and mailed in today. The paperwork had been given to an assistant and not completed on time. We can expect a letter requesting penalties but Larry Moss will write a letter to tax bureau and we should not have to pay.

We’ve received a notice of non-renewal for Workman’s Comp from Travelers Insurance. Our insurance agent will be contacted to assist. We will, once again, be required to get 3 letters of deferral before Travelers Insurance will provide Workman’s Compensation Insurance to Portal Rescue.

4.3

CHIEF’S REPORT:

FIRE CHIEF: David Newton

Since March 8, 2017

OPERATIONS: On March 31st in the early morning we responded to a field fire started by a downed power line. On April 1st we responded to a wildland fire North of Sulphur Canyon. On April 13th, Newton and Jerry Racicot participated in a prescribed burn put on by the Palominas Fire District. On April 17th we responded to a small fire off of Killian Rd.

TRAINING: March and April trainings were well attended. One new person took the Basic Wildland course in Benson in late April. One person took the intermediate Fire Behavior Class.

VEHICLES: Brush 8 failed to start today. This is the 2nd time this has happened. The fire pump on Brush 9 needs to be replaced. It is unexpectedly stopping. It uses a $ 500.00 semi-trash pump.

GRANTS: The county’s dispatching radio channel is still mucked up, so I have still been unable to test the pagers purchased under our 2014 AFG Grant. The county finally has the Sheriff’s system working, so I’m told the fire dispatching channel will be fixed by mid – June. We’ve received the equipment we were funded to buy for our VFA Grant and are awaiting an invoice from the state.

4.4

EMS CHIEF: Jerry Racicot

CALLS: Portal Rescue EMTS responded to 5 EMS calls since our March meeting, 3 of the calls originated in Hidalgo County.

EQUIPMENT: Rescue4 received maintenance including the alternator being replaced and the A/C system being re-charged. Rescue 3 is still out of service.

TRAINING: Our April meeting was well attended. EMTS will have the opportunity to attend the Southwest Trauma Conference in August. The conference will yield EMTS 12.5 hours of Continuing Education training hours. EMTS are required to complete a minimum of 24 hours of Continuing Education in order to re-certify.

NEW VOLUNTEERS: With the possibility of EMTS retiring this year, we will need to consider holding another EMT class this fall. I have had 1 person express interest in attending a class. If you know anyone who would like to consider becoming an EMT please have them contact me or any Portal Rescue member for information.

5.0 OLD BUSINESS:

5.1 RESCUE 3 REPAIR or REPLACE: After much discussion, it was decided that Rescue 3 should be repaired if Portal Rescue wants to keep a second EMS Rescue Vehicle. Jerry received an estimate from Lance for approximately $5,000 and a second estimate is in order. Terri Farley would call Smith Ford in Lordsburg, New Mexico to get an estimate on approximately how much it would cost to repair and haul to Lordsburg.

5.2 FORM A REVIEW COMMITTEE- SOGs: After a discussion and much input it was decided that Bill Wilbur, Ray Mendez and John Yerger would be the Review Committee. Active members are encouraged to give comments, suggestions and any other input. There will be a 2- week time-frame to have comments, suggestions or any other input posted.

5.3 CREDIT CARD REVIEW: After many questions from if the cards will be insured to who will be enforcing the charges made? Comments like it’s hard to be able to give a credit card over the phone, to what do other Fire Departments use resulted in Ray Mendez will do further research on this matter.

6.0 NEW BUSINESS:

6.1 FUELS REDUCTION: Ray Mendez reads Jerry Racicot’s report which states: As an example to the community, I suggest that we reduce the fuel load around the Portal Fire Station. A safe defendable space of approximately 100’ around the station is my minimum suggestion. If a fire did start on the southern side of our station, it may be difficult to defend. I had spoken with the Douglas Wildland Crew about performing the work with minimal to no charge to Portal Rescue. If this is something the board considers implementing, I would be happy to reach out to the Douglas Crew again to see if they would perform the work for us.

Rick Beno asked about cutting trees, and David Newton says only brush. Jackie Lewis suggests using Fire Wise guidelines. David Newton said not to worry about getting work done for free because the Department of Corrections are cheap enough anyway. Jackie Lewis says we can ask for volunteers also. Lee Dyal asks if homeowners can use the same wildland crew? David Newton said yes, they could. The community requested supervision to make sure the trees were not cut down. Going to have Jerry set this up.

6.2 PEG THE PORTAL RESCUE FIREFIGHTERCOMPENSATION: Tabled until next meeting

6.3 2 BATTERY OPERATED EXIT LIGHTS FOR CLASSROOM: Jackie Lewis reported that the cost should be less than $100.00 to purchase exit lights with battery back-up flood lights. Bill Wilbur will get estimates for electricians to do the lighting and hardwiring. Suggestion was made on solar operated motion detector path lights as well. Jackie Lewis will research this item.

6.4 AFG GRANT DESK REVIEW: David Newton stated that there is an audit, pagers are still in question, and all paperwork should have been turned in back in August of 2016. Bill Wilbur stated this was out of our hands and for David to get a letter from the county about all the difficulties we have had.

6.5 WORK COMMITTEE CEILING TILE REPLACEMENT: Bill Wilbur stated that Mike Woods came and looked at the roof and there are several screws missing, rubber washers are rotted. Mike Woods suggested replacing worn screws with the next larger size. This will be just replacing the bad or missing ones not a total roof. Mike Woods will do the replacing of screws and classroom ceiling tiles. Jackie Lewis brought up signs that had not been put up around the firehouse and Mike Woods will do this also. Lee Dyal has a scaffolding that he’s offering to let us use for this project.

6.6 NEW FIREFIGHTER: Eric Desfachelle has successfully completed his training! David Newton makes a motion to add Eric Desfachelles as a new firefighter and Jackie Lewis seconded. Motion passed.

7.0 ADDENDA:

7.1 REQUEST TO ADDRESS THE BOARD- Stevie Wayman: Stevie Wayman was not present and Greg Wayman read a letter from Stevie. Stevie wanted it known that she did not retire from Portal Rescue but she quit. Her complete letter is on file.

8.0 FOR THE GOOD OF THE ORDER:

8.1 BLOOD DRIVE JUNE 16, 2017. Contact Jackie Lewis

8.2 RODEO 4th OF JULY PARADE/ DINNER/ DANCE/ FIREWORKS. Anyone interested in participating in parade or wanting to donate items, cash, gift cards, food, fireworks please contact Aimee Essary @ 575-557-2202

8.3 Greg Wayman had a request for a garden party for the Friends of Cave Creek on June 27th, 2017.

9.0 ADJOURN:

Meeting was adjourned at 8:15 p.m. Jackie Lewis made the motion to adjourn and Ray Mendez second. Motion passed.

Minutes submitted by: Terri Farley


January, 2017 minutes

Correction: “Soup’s On” lunch event dates are Feb. 20, 21, and 22.


MINUTES
Portal Rescue
Wednesday September 21, 2016

1.0 Call to Order:

President Bill Wilbur called the meeting to order at 6:36 pm. All Portal Rescue Board Members are present. There were 16 community residents present and 6 active members.

2.0 Adoption of Agenda:

1.0 Addition of the May 18, 2016 meeting minutes for approval.

2.0 Motion to accept Agenda as revised by David Newton, seconded by Greg Wayman. Motion passed.

3.0 Acceptance of Minutes/Corrections:

1.0 Motion to accept May 18, 2016 meeting minutes by Jackie Lewis, seconded by Rick Beno. Motion Passed.

2.0 Motion to accept July 20, 2016 meeting minutes with corrected date by David Newton, seconded by Jackie Lewis. Motion passed.

4.0 Reports:

4.1 President Bill Wilbur:

He hoped everyone enjoyed the surprise retirement party for Jeff Gee. Jeff retired from Portal Rescue after 23 years of service.
Bill comments at tonight’s meeting; Portal Fire -“Now and the Future“.
Meeting will be open for remarks from everyone present. The Board Members will be recognized 1st to address, with Community next. Discussions to be followed by Motions.

4.2 Treasurer Report Rick Beno:

Budget– $93,553 this year
Expenses $76,307.87. Most of expenses are purchase of new/used vehicle.
Total dollars left from Budget $17.242.13
Total of all funds (Muma, CD’s) $186,281

4.3 Fire Chief David Newton:

Since July 27th
On August 6th we had a lightning strike near Zent Rd. Dyal, Rivers, Lawson, Koford, and myself responded with Brush8, Brush 9, and Tender 1. We had mutual aid from Rodeo Fire ad additional help from Sunnyside, and Douglas, Elfrida, Bisbee, and AZ State Forestry.
On August 20th after fire training, we had a bee call which Koford, and myself handled, and after we returned to the station we turned in the initial report and provided support for the search for a lost Boy Scout.
Training:
We have had one regular training which had okay attendance. We have a
night training scheduled for this coming Monday.
Last month I was offered the opportunity to place a firefighter on the crew of AZ State Forestry Engine 363 on very short notice Jerry Ricicot was willing to participate and returned with 2(two) weeks of valuable experience and training on a large wildfire in California at no cost to Portal Rescue.
Vehicles:
A tire and steering damper on Brush 8 has been replaced. Brush 6 performed well on the bee call ad on the drive up to Rustler Park for the Boy Scout incident. Brush 5 still has fuel oil entering the crankcase. Brush 9 is out of service with a fuel injector supply line problem.
Grants:
I finally got the tone specification for our pagers and have programmed one of them. Continuing problems with the county man I am waiting for a test.

4.4 EMS Chief Jerry Racicot:

Portal Rescue responded to 3 EMS calls in the previous 2(two) months. We have a EMT class scheduled for October, we need at least 7 EMT students in order for college to train or we need an agreement to pay the difference for tuition. Currently we have only 3(three) interested candidates for the calss. Portal EMT’s now have training on our EKG machine and will soon have training on Narcan, an anti-opiod medication.

5.0 Old Business:

5.1 Portal Rescue members responsibilities and insurance while attending and supporting outside events.

1.0 Discussion.
Tabled from May meeting. Portal Rescue members responsibilities and insurance coverage at community functions. 1) as a community member (supporter, parent, leader, paying participant , etc)- duty to act – VFIS insurance covers as soon a you begin patient care, 2) as a requested first responder on site – should have policy in place and must have a letter of request that states the requesting organization, date, time, and location of the event, contact person and phone number, the insurance company, contact information and policy number of the insured and that Portal Rescue is added as an additional insured for the event – covered by requesting organization and then by VFIS as soon as patient care begins. The Board determined that a form be developed for the requesting agency to be able to fill out with all necessary information. Jackie will run it through VFIS to make sure all information necessary is requested. A policy page will also be drafted.

5.2 Does Portal Rescue sponsor fire line EMTs and/or firefighters, (non resource(contract) versus resource),

1.0 Discussion.
Community expressed that Portal should only serve Portal and Rodeo first. Community stated the purpose, by-laws, Portal and Rodeo first and if there is enough manpower then consider sending EMTs or firefighters in or out of state. John Yerger, a Portal EMT and Firefighter
stated he feels it’s important to serve Portal/Rodeo area first according to the Purpose of Portal Rescue by-laws but in order to serve this Purpose Firefighters must somehow gain the experience and judgment necessary to safely defend the community from fire. Fire Chief David Newton stated that it is possibly safer to work on highly managed fires and that firefighters gain valuable experience and training on out of state fires. Treasurer Rick Beno that we, Portal Rescue, are not an employer. We, Portal Rescue, are a volunteer fire and rescue. EMS Chief Jerry Racicot stated he gained valuable experience. After a lengthy discussion a call for a motion was made.
Motion, Do we continue Cooperator’s Agreement with the Arizona State Forestry? Motion Passed.
Motion to have Fire Chief David Newton check manpower strength before considering sending firefighters in state or out of state by David Schurian, second by Jerry Racicot. Motion passed.
Payment for Firefighter Jerry Racicot for out of state fire.
Policy states that when invoices are submitted payment will be paid. President Bill Wilbur stated that he would call for a special board meeting or at least regular board meeting to review possible policy changes.

6.0 New Business

6.1 Approve full payment of tuition for EMT student.

Jerry Racicot stated we now have only 4 people interested in becoming EMTs.
Cochise County College needs 7 students to send instructor and have class. Cost to be $8400 for 7 students. Coshise County College will send instructor for those 4 students. Bill Wilbur stated Portal Fire is willing to pay for all perspective 4 EMTs .
Motion to make full payment for EMT class for Portal/Rodeo students only. Outside students will pay for own class tuition. Motion made by David Schurian, second by Jackie Lewis, Motion passed.

6.2 In light of VFIS Financial Health Questionnaire, reconsider purchase of prepaid credit card motion passed July 2016.

1.0 Issue of VFIS credit card procedures. Per VFIS, vanilla card is not compliant. Comments from Board and Community generally stateded that most companies use own cards/invoice for repayment.

2.0 Motion by Greg Wayman to Table policy of issuance of prepaid credit cards until next Board meeting. second by David Schurian. Motion passed.

6.3 Resignation of Treasurer:

1.0 Motion to accept resignation of Treasurer Rick Beno by Greg Wayman seconded by David Schurian. Motion passed.2.0 Secretary Greg Wayman presented out going Treasurer Rick Beno  with a Certificate of Appreciation.

6.4 Vote for New Board Member:

1.0 Nomination for John Yerger for new Board Member. Unanimous Passed.

6.5 Vote for new Treasurer.

1.0 Nomination for Jackie Lewis for Treasurer. Passed.

6.6 Bank accounts signature cards at Washington Federal, Douglas, AZ

1.0 Bank accounts signature cards will include President Bill Wilbur, Treasurer Jackie Lewis, and Secretary Greg Wayman for account number–_____________________________________

7.0 Addenda:

8.0 Good of Order:

8.1 Donation Drive begins October 1st.Morgan Jackson is working on the letters

1.0 E-mails and mailings out.

8.2 Oktoberfest:

1.0 Fire Chief David Newton will man the table.

8.3 Red Cross Blood Drive:

1.0 Blood Drive is November 11, 2016.

8.4 Chief Lunch:

1.0 Chief Luncheon by Portal Rescue is Wednesday, November 16, 2016.

9.0 Adjourn:

9.0 Motion to adjourn passed.

1.0 Next meeting November 16,2016 at 6:30 pm at Portal classroom.


Portal Rescue Board Meeting
Wednesday, July 28, 2016
Minutes

1.0 Meeting called to order by President Bill Wilbur at 6:40pm. Bill Wilbur, David Schurian, Rick Beno, Jerry Racicot, David Newton and Jackie Lewis present.  Greg Wayman absent.

2.0 Adoption of Agenda. Jackie moved to adopt agenda with said changes, David Newton second, passed.  2 Additional training for firefighters moved to 8.0 for the Good of the Order.  Add 6.3 Vehicle replacement considerations and 6.4 Furnishing lead personnel with financial needs.

3.0 Adoption of May meeting minutes was postponed to the September 21st meeting as a copy was not available.

4.0 Reports

4.1 President Report – Bill Wilbur: Bill will be out of commission for at least one month following knee surgery scheduled for August 9th.  He has received apologies from residents for calling in false alarms.  No apologies necessary!! We’d rather have a false alarm than not to be notified at all in case of an emergency.  We need more volunteers for EMT and Fire.  How can we increase the search?  Thank you to those who are currently members.  Your time is valued.

4.2 Treasurer Report – Rick Beno: Year to date revenue – $70,996, Year to date expenses – $72, 361.  $104,544 in CDs.  Muma CD matures in October and plans for it will be decided at the September meeting.  $185,800 total cash assets.

4.3 Fire Chief Report – David Newton: Since May 18, 2016

4.3.1  Operations: May 30 mutual aid to Rodeo FD for a wildland fire and then a vehicle fire on Foothills Road, May 31 Portal Peak fire – 3 days, June 9 Sulpher Draw fire, June 27 Krentz fire, July 7 Sulpher Canyon fire (yucca), July 17 Emigrant fire, July 21 house fire

4.3.2 Training: We’ve had three monthly training days since last Board meeting.  They had okay attendance and we worked on basic water handling skills with our 3 new firefighters.

4.3.3  Vehicles: Tender 1 and Brush 8 got new tires.  Brush 6 is back in service after replacement of several ignition parts.  Brush 8 now has a hose reel and has seen service on several fires.

4.3.4 Grants: I recently completed a twice-yearly financial report for our AFG (pager) grant.  Implementation remains stalled while the Sheriff’s Office continues to work on a radio transition.

4.4 EMS Chief Report – Jerry Racicot:

4.4.1 There have been 5 EMT calls since last meeting.

4.4.2 EMS supplies have been updated. Several items have been ordered to assist with possible firefighter needs while working on fires.  Epi-pen grant is being completed on line.

4.4.3 Douglas Police Dispatch has asked Portal Rescue to determine how far south EMTs will be able to be sent on a 911 call. Halfway point for Douglas Fire is milepost 402.  Tex Canyon Road at milepost 398 is being considered and will be discussed with Douglas Police Dispatch before any confirmation is made.

4.4.4 Retirement: I’d like to thank Jeff Gee for his many years of service as a Portal Rescue EMT.  Jeff has decided to retire from EMS service as of July 2016.  Jeff became and EMT in 1993, he served as EMS Chief for many years.  We appreciate all that he has given to our department and our community.  He will be missed.

4.4.5  Acknowledgement: I would like to extend a heartfelt hug of appreciation to our EMTs.  The last few months have been incredibly difficult for some on our team.  We have had very difficult calls, that will leave a life-long impression on many of us.  Through these difficult times, we have supported each other and kept our team strong.  We will continue to answer the call and provide for the needs of our community.  For this, I thank each of our EMTs for their hard work and dedication.  I am humbled by the efforts of our Portal Rescue EMS team.

5.0 Old Business

5.1 RCO Software Update: It has been determined that the desktop donated by Pi Irwin many years ago is unable to be updated.  It will be retired.  The laptop computer will be set up for the RCOs and will be connected to the HP Laserjet printer via USB cable.

5.2 Are printers up to date?: Laserjet is connected.  Inkjet is not wireless as thought and will need to be connected via USB cable to the laptop to print.

6.0 New Business

6.1   Portal Rescue as sponsor for fireline EMTs:  Currently 2 EMTs are applying to be fireline EMTs.  Understanding is that the EMT will be dispatched personally and not dispatched through Portal Rescue and will travel to fires in a privately owned vehicle.  However, a sponsor agency is needed to submit fire pay requests, receive the fire pay and then disperse it to the EMT.  Is Portal Rescue responsible for the insurance for EMTs working on the fires?  Chief Newton will try to find out.  The vote to have Portal Rescue act as sponsor was tabled until the next meeting when the answer about insurance will be available.

6.2   Moved to 8.0

6.3   Vehicle replacement options:  Is it time to retire Brush 6?  It seems that it is unreliable.  Chief Newton feels that it is not yet time to find a replacement for Brush 6.  It needs to be driven, as do all of the Portal Rescue vehicles, to work out the kinks.  Firefighters are encouraged to drive the vehicles.  Please let Chief Newton know when you are going out or make a radio call when you leave the station.  Do the same when you return to the station.  Let Chief Newton know if there were any issues with handling or operations of the vehicle.

6.4   Furnishing lead personnel with financial needs:  Several active members do not have available funds (cash and/or credit card) for prepayments or emergencies that may arise when on an active call.  Credit cards have been miss used in the past and the Board does not feel they are an option.  Can we purchase prepaid cards?  By-laws state that financial transactions must have signatures of two signing members; except that the treasurer shall have single party signing authority for financial transactions of the Board with established vendors as defined in the Treasurer’s Duties documented in the Policy Manual.  The credit card transactions do not follow these set guidelines.  Jackie Lewis made the following motion:  A check may be written to the Chief with two signatures in order for them to purchase the prepaid credit cards.  The prepaid credit cards will be a monitored petty cash account with receipts required for all transactions.  The accounts will be monitored.  David Schurian second.  5 in favor with Rick Beno opposed.

6.5   Rick Beno voted no given that he cannot think of anything good about this proposal.  Portal Rescue is not a bank.  We do reimburse promptly for expenses that occur when involved with Portal Rescue business.  This prepayment for expenses would set a precedent of funding that violates our standard operating procedures, and his personal code of operation.  Rick does not feel that he can in good conscious write these check requests in advance of expenses occurred,  and as such will retire following the meeting on September 21st.

7.0   Adenda:  None

8.0   For the Good of the Order:

8.1   Additional training classes for firefighters.  Bill will put together a proposal with the Chiefs providing information on training opportunities for firefighters and EMTs.

8.2   Agenda must be made available to the Board one week prior to the meeting so members can come ready for efficient discussion of the motions.  It must also be made available to the public at least 24 hours (preferably 48) prior to the meeting.

9.0   Adjournment:  Jerry moved to adjourn the meeting.  Jackie second.  Meeting adjourned at 8:29pm.

Minutes respectfully submitted by Jackie Lewis, Secretary Pro-tem


MINUTES
Portal Rescue Inc. Board Meeting
Saturday, March 16, 2016 at 6:30 p.m.
Portal Rescue Classroom

1          Call to Order. President Bill Wilbur called the meeting to order at 6.33 p.m. Seven Board members and thirteen active and community members were present.

2          Adoption of Agenda. The published agenda was adopted with the addition of item 7.1 and the correction of the date of the last Board meeting. Motion proposed by Jerry Racicot, seconded by David Schurian, and passed unanimously.

3          Acceptance of Minutes. The minutes of the meeting of January 20, 2016 were accepted. Motion proposed by Jackie Lewis, seconded by Jerry Racicot and passed unanimously.

4          Reports

4.1 President: Bill Wilbur

Bill welcomed Delane Blondeau, Jeanne Williams and Barbara Miller, who were pioneering members of Portal Rescue, and he acknowledged their great contributions. Bill also thanked the current Board members for their support. Bill said it had been a good year thanks to the support of residents both of Portal and of the outlying areas. It had been a pleasure for him to serve and he looked forward to doing so in the future.

4.2 Treasurer: Rick Beno

Rick reported on our revenue and expenses:

Revenue (imported from 2015 and year-to-date): $50,658.81

Expenses (year-to-date): $40,050.67

Summary of Assets: Currently our investment and  checking accounts, including petty cash and earned interest, total approximately $194, 326.41.

4.3  Fire Chief: David Newton

“Operations:  There’ve been several fires since our last Board meeting, one of which was outside our small response area and  I was able to bill State Forestry for $4800+.

Training: monthly training had okay attendance in February.

Vehicles: Brush 9’s tires were approaching 20 years old and had started to throw chucks off the sidewall so we replaced 5 of its tires.  (One was new a couple of years ago). White Brush 6 broke down while being backed into the station.  In recent years it has been unreliable, so I am not sorry to see it out of service.

Grants: The pagers from the AFG grant have arrived and I am testing them.  95% reimbursement has been received from FEMA.”

4.4  EMS Chief: Jerry Racicot

“I want to thank all of our EMTs for their hard work and dedication providing emergency medical care for our community. They spend many hours per month training and honing new skills to be prepared for what they may encounter.

We currently have 9 EMTs on the roster and are seeking volunteers to be trained in a new class in the Fall.

Last year we responded to 13 calls, so far this year we have responded to 4.

This year we will add new skills to our toolbox as well as some new equipment. The Cochise County Sheriff’s office has donated an EKG machine, which will allow us to provide early charting of cardiac rhythms. This will help doctors of cardiac patients to have an early record of cardiac rhythms. We will equip a fire brush truck with medical and rescue equipment, and it will be parked at a southern location. This will allow us to respond more quickly to those patients who live south of Portal. These patients account for about 20 percent of calls.

Many of our neighbors in Rodeo have asked about Portal Rescue responding to medical calls in Hidalgo County. Yesterday I met with representatives of Hidalgo county EMS; we are trying to work out the details for Portal Rescue to be dispatched to these areas. I am optimistic that we will soon be able to provide care for our Rodeo neighbors.”

5          Old Business

5.1  Retiring members.

David Newton announced that Ken Joens and David Johnson who had served both as active members and Board directors have now retired. Their service has been greatly appreciated over the years and gift certificates will be presented to them.

5.2  Signs for site.

Bill Wilbur said that he had ordered signs advising the public that emergency services are not available at the PR building and that people in need of urgent assistance should dial 911. The signs will be up on about March 26th.

5.3  What to do with old White Brush 6?

After noting that White Brush 6 is virtually inoperable and not worth repairing, the Board debated methods of disposing of the vehicle and finally agreed sell it to to Larry Rivers as-is, for $600.  The motion was proposed by Jerry Racicot, seconded by Rick Beno, and passed by the Board with one  abstention.

5.4  Update, Hidalgo County residents calling Cochise County Dispatchers for PR assistance

Jerry reported that he and David Whipple, coordinator of EMS services for Hidalgo County, are currently discussing various means of enabling Hidalgo county dispatchers to call on Portal Rescue for assistance.

6          New Business

6.1  Grant submission for new vehicle

Bill reported that Kinder Morgan might supply us with a surplus vehicle from their fleet, with the intention of it becoming a brush truck. Negotiation continues. Lee doubted that we could use an addition truck at this point but we’d like the option to ask for it later. David reported that a vehicle from KM might be superior to Brush 9. Board felt we should continue pursuing this possibility.

6.2  New vehicle

Bill reported that a new Ford truck has been purchased in California. The seller is currently seeking bids for a transport company to bring the vehicle to Portal.

6.3  New firefighter

David Newton proposed and Jerry Racicot seconded a motion for the Board to approve Tim Lawson as a new firefighter.

6.4  Election of Board

Bill Wilbur, Jackie Lewis, Jerry Racicot, Rick Beno, David Newton, David Schurian and Greg Wayman were nominated and elected by acclamation.

6.5  Election of officers

Bill Wilbur was elected as president, David Schurian as vice president, Greg Wayman as secretary and Rick Beno as treasurer.

        For the Good of the Order

7.1 Blood drive. Jackie reported that the new date for the Blood Drive was May 11th.

        Adjournment

Jackie Lewis, seconded by Jerry Racicot, proposed adjournment and the meeting was adjourned at 7.41 p.m.


MINUTES

Portal Rescue Inc. Board Meeting

Wednesday Jan. 20, 2016

6:30 p.m. in Portal Rescue Classroom

1          Call to order. President Bill Wilbur called the meeting to order at 6.38 p.m. Seven Board members were present.

2          Adoption of agenda. The published agenda was adopted. Motion proposed by David Newton, seconded by Jackie Lewis and passed unanimously.

3          Acceptance/correction of minutes. The minutes of the 12-16-15 Board meeting were accepted. Motion proposed by Jerry Racicot, seconded by David Schurian and passed unanimously.

4          Reports

4.1 President: Bill Wilbur

Bill reported that he had been making extensive enquiries, in several states, about vehicles of all types to replace White Brush 6. He had contacted Ritchie Bros., O’Reilly Chevrolet, Duncan Valley Electric and Grant Valley Electric and other sources to find an appropriate vehicle and he outlined various possible vehicle purchases to the Board.

4.2 Treasurer:

Rick Beno reported:

Revenue (2015 year): $55,603.00

            Expenses (2015 year): $29,000.00

Summary of Assets: Currently our investment and checking accounts, including petty cash and earned interest, total approximately $213,670.00.

4.3 Fire Chief: David Newton

Operations: In late December Tender 1 and two firefighters ran a mutual aid response to an early morning structure fire in New Mexico.

Training: Monthly training in December was well attended and was decent in January too.

Grants:  Regarding the AFG mini-grant, David filed our end of year financial report and obtained one quote for the required equipment.  A second quote will arrive soon and he can then purchase the fire-pagers.

Vehicles: We have restored the drafting (suction) capability to Brush 5.

Garage: The skylight cracks have extended and are leaking a bit again.

Retirements: After years of service to Portal Rescue, Ken Joens and David Johnson have retired.

4.4 EMS Chief: Jerry Racicot

Calls: EMTs have responded to one call since December; the patient was transported via air ambulance.

Training: Seven Portal Rescue EMTs completed their refresher course in January. During the refresher course, Portal Rescue hosted six EMTs from other departments.

Equipment: Portal Rescue would like to thank Sgt. David Noland and the Cochise County Sheriffs for their generous donation of EMS equipment to our department. Items donated include an AED, cardiac monitor and rescue equipment.

Hidalgo County: Noting that Hidalgo County and Portal Rescue have a mutual aid agreement, Jerry asked Hidalgo County commissioner Dar Shannon why Portal Rescue is not being dispatched by Hidalgo County. Ms. Shannon has promised to find out. Jerry suggests that Hidalgo County residents contact Ms. Shannon or Mr. Whipple to voice their concerns.

5          Old Business

5.1 Vehicle donations

Bill suggested we wait to see what our utility companies can donate before purchasing a vehicle to replace Whitebrush 6. If the utilities don’t offer us anything, we need to decide what type of vehicle we should buy. Some of the existing equipment (pump) could be transferred to the new vehicle, other equipment (tank) would need to be acquired. Board members noted that a truck with a diesel engine, 150 gallon tank, single cab (8 foot box, 9 foot bed), 4WD, would be suitable. Some Board members considered that $30,000 would be an appropriate price for a truck (including equipment).

5.2 Update on White Brush 6. The vehicle is almost fully loaded with medical equipment but not rescue equipment, and is stored at Jerry’s house. The vehicle is in poor condition. If it stalls, it might not start. The Board’s aim is to dispose of the vehicle and replace it.

5.3 GPS Units in vehicles. Jerry said that we were getting an iPad for one rescue vehicle and would not, therefore, need a GPS unit for that vehicle. Rick stated that his GPS unit was effective and useful in the Portal area. Item tabled for future discussion.

5.4 Gift certificates for retirees. The Board had previously decided that retirees should receive certificates of recognition together with the offer of a dinner for two. Some members of the Board expressed disquiet with the notion that members of a voluntary organization should receive items with a cash value in addition to the certificate. Other members pointed out that the decision had already been made and should be followed now. Jerry Racicot proposed and Jackie Lewis seconded a motion that retirees Ken Joens and David Johnson be granted certificates and free dinners for two at venues to be chosen. A majority of the Board voted in favor and the motion was carried.

5.5 Finalize budget for 2016

After discussion the Board arrived at the following budget:

Revenue $94,550

Expenses $94,550

Jackie Lewis proposed and Jerry Racicot seconded a motion to accept the budget. Motion carried by a majority.

5.6 Review EMT locations

Jackie Lewis presented a map showing the current location of all EMTs and the sources of EMT calls over the last five years.

5.7 Question about FEMA grant for radios.

David Newton is in the process of deciding which vendor to select for fire pagers, to be paid for from a FEMA grant we have received.

6          New Business

6.1 Finding a new secretary

As Harold Farmer will not be available to run for the office of secretary next year, Board members will look for a person who might replace him. Anyone willing to volunteer for this essential task, please contact Bill Wilbur.

6.2 Alice Newton’s book, Paradise Revealed. Alice has sold as many copies as she can and has invited Portal Rescue to store and sell the remainder, possibly at the Soup Kitchen. Profits would continue to go to Portal Rescue (Wilderness EMS Plan). Jackie Lewis proposed and Harold Farmer seconded a motion to accept Alice’s offer. Motion carried unanimously.

7          Addenda

8          For the Good of the Order

8.1 Soup Kitchen: Feb. 15th , 16th & 17th

Plans for the Soup Kitchen are progressing smoothly but Chris Wilbur would still appreciate offers of soup, bread, desserts and assistance.

9          Adjournment

Jackie moved adjournment, seconded by David Schurian. The motion was passed unanimously and the meeting adjourned at 9.00 p.m.


MINUTES

Portal Rescue Inc. Board Meeting

Wednesday, December 16, 2015

6:30 p.m. in Portal Rescue Classroom

 

1          Call to order. President Bill Wilbur called the meeting to order at 6.45 p.m. Six Board members were present.

2          Adoption of agenda. The published agenda was corrected, then adopted with the addition of item 6.4. Motion proposed by Jackie Lewis, seconded by Jerry Racicot and passed unanimously.

3          Acceptance/correction of minutes. The minutes of the 9-16-15 Board meeting were accepted. Motion proposed by Dave Schurian, seconded by Jackie Lewis and passed unanimously.

4          Reports

4.1 President: Bill Wilbur

Bill thanked Morgan Jackson, Rick Beno and Jackie Lewis for their help with the donation drive; Jennifer Racicot for organizing the Chiefs’ luncheon, Dave Schurian for getting a donation for the new truck; and Bonnie Bowen, Barbara Miller, Keri Esten and Eco Wear and Publishing, Inc. for developing the new phone book.

4.2 Treasurer:

Rick Beno being absent, Jackie reported on his behalf.

Revenue (year to date): $49,495.82

Expenses (year to date): $27,896.20

Summary of Assets: Currently our investment and checking accounts, including petty cash, earned interest, and undeposited donations total approximately $210,000.

4.3 Fire Chief: David Newton

Operations: One structure fire in late November. Smoldering wire under an addition to a manufactured home.  Residents smelled smoke and turned off power before smoke alarms went off.  Damage limited to that smoldering wire.Thanks to Rodeo Fire Department for their mutual aid.

Training: Training in October had a good turnout—we worked on short staffed responses.  Training in November was poorly attended.

Grants:  David has not yet moved forward with the awarded AFG grant (for pagers).

Thanks to Jennifer Racicot for putting on the successful  Chiefs’ Meetings in November.

4.4 EMS Chief: Jerry Racicot

Calls: EMS responded to 5 calls since last meeting, including a Search and Rescue call north of Portal.

Training: We will hold a joint fire/EMS training on Saturday, Dec. 19th, followed by a potluck for all Portal Rescue personnel. Most EMTs will participate in a refresher course, Jan. 4th-6th , 2016.

Equipment: We are up-to-date with all of our equipment and current on our supplies.

Future: I am looking into the possibility of using an iPad in Rescue 4. We are the last agency that does paper patient care reports with our base hospital. The iPad would also enable us to have the locator book, GPS, and other technical manuals with us on any call that Rescue 4 goes to.

5          Old Business

5.1 Vehicle donations & the state of White Brush 6. Bill has approached Columbus Electric about a potential donation of a vehicle but, so far, has failed to get much of a response. Bill’s efforts continue and he is open to suggestions of other companies we might approach. Jerry reported that White Brush 6, kept at the Racicots’ home is still not working right. It could be replaced by a light EMS and fire vehicle that is reliable and could be parked near his house, where it would be accessible to EMTs in that area. Item tabled for more information.

5.2 Update on shirt order. Jackie reported that the shirts celebrating Portal Rescue were now available and were in all sizes.

5.3 Purchase of signs for the Portal Rescue site. Bill reported that he was ready to order reflective, aluminium white signs with green lettering, reading “Call 911 and request Cochise County Dispatch for Emergency Service.”

5.4 Update on Portal Rescue assisting in Hidalgo County. Jerry noted that Arizona EMTs cannot practice in New Mexico unless they also have licenses valid in that state. Jerry is contacting relevant EMS personnel in Hidalgo County to find ways of getting round this obstacle and extending our help to people in New Mexico.

5.5 Update on Hidalgo County residents calling Cochise Dispatch for Portal Rescue assistance. Jerry explained that although New Mexico residents cannot request us to go into New Mexico, Hidalgo County EMTs can request assistance from us in terms of a mutual aid agreement. Portal Rescue can respond to such requests and would be happy to do so more often than is the case at present.

6          New Business

6.1 Portal Rescue information dissemination. Bill reported that Portal area residents have asked when our firefighters will come to extinguish fires inside houses. Board members noted that Portal Rescue firefighters cannot enter conditions that are immediately dangerous to life or health (IDLH). What they can and will do depends on their technical qualifications and on the risk to persons and property.

6.2 Old information found on Internet re: Portal Rescue. Bill said that he would make efforts to get obsolete information removed.

6.3 Newsletter.The newsletter is coming out in January and material will have to reach Pat Espenak by about January 15th.

6.4 Rough draft of budget for 2016. The Board reviewed 2015 expenses and estimated how much would be needed next year. The final budget proposal would be presented and voted on in January.

7          Addenda

8          For the Good of the Order

9          Adjournment

Jerry Racicot, seconded by Jackie Lewis, moved adjournment. Motion passed unanimously and the meeting was adjourned at 8.40 p.m.

 


MINUTES

Portal Rescue Inc. Board Meeting

Wednesday, September 16, 2015

6:30 p.m. in Portal Rescue Classroom

 

1          Call to order. President Bill Wilbur called the meeting to order at 6.35 p.m. All seven Board members were present.

2          Adoption of agenda. The published agenda was adopted with the addition of 8.1 and 8.2. Motion proposed by David Schurian, seconded by Jackie Lewis and passed unanimously.

3          Acceptance/correction of minutes of Board meetings of 6-10-15 and 7-25-15. The minutes of the 6-10-15 meeting were accepted. Motion proposed by David Schurian, seconded by Jackie Lewis and passed unanimously.The date of the 7-25-15 meeting was corrected and the minutes accepted as corrected. Motion proposed by David Newton, seconded by Rick Beno and passed unanimously.

4          Reports

4.1 President: Bill Wilbur

Bill reported on the status of repairs to the Portal Rescue buildings. Bob Dearing had inspected the roof and with “Brad” Bradford replaced missing screws and placed sealant. Ceiling tiles still have to be replaced. The crack in the skylight has also been repaired.

Spontaneous updating of Windows 10 interfered with Bill’s use of the locator program during a recent EMT call. Responders need to be aware of this potential hazard; however, Bill is working on the problem with Microsoft.

Bill suggested that we warn residents to have a landline as well as a cell phone because cell phone reception in a recent call was spotty and the number of the phone misled EMTs into thinking the call originated in New Mexico. Another problem with the caller’s reliance on her cell phone was that it took her 911 call to Hidalgo County instead of Cochise County.

4.2 Treasurer: Rick Beno

Rick reported that donations are coming in and, thanks to David Schurian’s efforts, a $2,000 donation was made for vehicle repairs by Sulphur Springs Electric Coop.

Rick reviewed income and expenses, year-to-date. Currently we have two bank accounts, one in Chase Bank and one in the Washington Federal Bank. The Chase account, which we intend to close, is being used for expenses only, the Washington Federal for deposits only.

            Revenue: (Washington Federal): total $24,179.92.

            Expenses: (Chase): total $21,000.

Summary of Assets: Currently our investment and checking accounts, including petty cash and earned interest, total $190,626.39.

4.3 Fire Chief: David Newton

Since 25 July 2015:

Operations: False alarm on July 30th.

Training: OK turnout for training in August.

Vehicle Maintenance: Tender 7 is suffering from the effects of old gasoline.  Red Brush 6 was refueled.

Grants: David has not yet applied for reimbursement of our Volunteer Firefighters Assistance grant. Our Assistance to Firefighters grant was funded and a FEMA grant specialist has briefed David on the purchasing and reporting requirements associated with the grant.

4.4 EMS Chief: Jerry Racicot

Calls: Portal Rescue had responded to 4 EMS calls since the last Board meeting.

Vehicles: Rescue 4’s air conditioner was recharged and tested. We have decided to keep testing it every quarter instead of taking it to Tucson for further repairs.

Training: 5 EMTs refreshed their CPR and EPIC-TBI cards thanks to training donated by Dennis McAvoy. On Thursday September 17th, EMTs will attend airway training at the Rincon fire station. Portal Rescue will be holding a re-certification class at the station in January. All EMTs have to re-certify every two years.

5          Old Business

5.1 Vehicle donation discussion. David Schurian is pursuing the possibility of donations from Arizona Power Corporation and various other promising sources.

5.2 Update on shirt order. Jackie Lewis reported that a local supplier’s prices (Sheri Ashley) are the same as those online, so recommended that we keep the purchase local. The Board agreed and felt that the shirts should be acquired as soon as possible so that they would be available for Oktoberfest, the Chiefs’ Meeting and the Soup Kitchen.

6          New Business

6.1 Possible Move of Rescue 3 to a more central location. David Schurian suggested we store Rescue 3 in a location where it might be available more rapidly to EMTs who lived far from Portal Fire Station. Jackie mentioned that moving the truck to New Mexico might raise licensing difficulties and that the vehicle needed to be locked and kept in a locked bay because thieves might think narcotics were stored on it. The Board discussed mapping the location of EMTs, the location of most of our calls and possible storage locations for Rescue 3. The Board noted that a power source and heating were also required for suitable storage. Jackie agreed to research the location and types of calls and the location of EMTs and try to report back in December 2015 or January 2016.

6.2 Large donor recognition. David Schurian suggested putting a thank you note in an appropriate newspaper. After discussion the Board considered that other means of expressing our gratitude, such as hand-written letters from the Chiefs, would be more workable.

6.3 Approval of updated County Mutual Aid agreement. David Newton recommended we sign this document. David Schurian, seconded by Jackie Lewis, moved that Harold Farmer review the agreement and if it looked acceptable to him, the Board would sign it. Motion passed unanimously.

6.4 Installation of signs on the doors of the EMS building stating: “The building is not staffed, call 911 for emergencies.” Jerry Racicot proposed, and Jackie Lewis seconded a motion to install such a sign. The motion was passed by a majority. Bill agreed to order the signs.

7          Addenda

8          For the Good of the Order

8.1 The blood drive will be held in the Portal Rescue classroom on Oct. 28th, with two appointments every 15 minutes, starting at 10.30 a.m. (30 appointments in all). Walk-ins will be taken if all appointments are not filled.

8.2 The Chiefs’ Meeting will be held on November 18th . All Portal Rescue members are invited to attend. Volunteers are needed to clean the classroom beforehand as well as prepare food, serve and clean up after the meeting.

9          Adjournment

Jerry Racicot, seconded by Rick Beno, moved adjournment. Motion passed unanimously and the meeting was adjourned at 8.10 p.m.


MINUTES

Portal Rescue Incorporated Board Meeting

Saturday, July 25, 2015 at 4:00 p.m.

Portal Rescue Classroom

 

1          Call to Order

President Bill Wilbur called the meeting to order at 4.07 p.m.  Seven Board members were present.

2          Adoption of Agenda

The published agenda was adopted with addition of item 7. Motion proposed by Jackie Lewis, seconded by Jerry Racicot and passed unanimously.

3          Acceptance/Correction of Minutes

Deferred until next meeting.

4          Reports

4.1 President: Bill Wilbur

Bill Wilbur thanked the Board members for their cooperation during his recent illness. Bill noted that Painted Pony Resort in New Mexico had thanked Portal Rescue for their recent assistance. The performance of Portal Rescue stood out, even though Hidalgo County Sheriff’s department also attended. Google Earth was a great asset to RCOs on this occasion.

4.2 Treasurer: Rick Beno

Rick reviewed income and expenses, year-to-date. Currently we have two bank accounts, one in Chase Bank and one in the Washington Federal Bank. The Chase account, which we intend to close, is being used for expenses only, the Washington Federal for deposits only.

Revenue: (Washington Federal): total $23,416.92

Expenses: (Chase): total $18,013.08

Summary of Assets: Currently our investment and checking accounts, including petty cash and earned interest, total $188,906.83

4.3 Fire Chief: David Newton

“Since June 10th:

Operations:  There was a false alarm on July 4th.  Brush 5 was in the Rodeo parade.

Training: We had one training with okay attendance.

Vehicles: We changed the oil in Brush 5 and replaced a couple ignition parts on white Brush 6.

Grants:  VFA—All items have been purchased.  We will request reimbursement from the State in a couple weeks. Portal Rescue should receive about $530.

AFG—A a few days ago we received an email from a man in FEMA Grants telling us we had to get our direct deposit documents in order immediately.  He takes this as a hopeful sign that we’ll be funded ($11K) for our proposed pager purchase.”

4.4 EMS Chief: Jerry Racicot

“Calls: Portal Rescue responded to 3 calls, including 1 in New Mexico.

Training: The July meeting was well attended; we covered standing orders and brain injury procedures. A Tucson Medical Center representative visited Portal station in June for a training exercise which every EMT attended. We will be updating our CPR training in September, with Dennis MacAvoy volunteering his time to teach the course. An EMT refresher course will be held at Portal Station in January 2016.

Vehicles: The air conditioning on Rescue 4 has been repaired by Lance Shultis.

SATNET: Two EMTs will be attending Southern Arizona Trauma Network Conference next week.”

5          Old Business

5.1 Portal Rescue building repairs: Bill Wilbur had inspected the damage himself and also contacted Scott Stamer, Bob Dearing and Jeff Gee for their assessments. Jeff thought that skylight repairs might cost as much as $1500. The crack will be repaired with “Through the Roof”, a clear waterproof sealant. Bob offered to inspect and report on the skylight damage and damage to the side of the building. Bill will work on the side of the building and is waiting for Bob’s report before organizing repairs to the roof. Roofing screws will need to be replaced with larger screws and new waterproof washers. Additional screws will be added to reduce flex caused by the winds.

5.2 What the Board could be doing

5.2.1 Update Portal Rescue bulletin board: Jerry Racicot said that once he obtained the necessary camera he would take action shots and portraits of members.

5.2.2 The Fire-wise program will be coordinated with the Forest Service by Friends of Cave Creek Canyon. FOCCC, not Portal Rescue, will be the main sponsor for this program. At some point Portal Rescue will need to provide a contact person for them. Jerry said that FOCCC would hire a prison crew to do the labor. No action is required from Portal Rescue at this point.

5.3 2015 Donation Drive committee: Jackie reported that she and Morgan Yerger are co-chairs of the committee. Morgan will work on potential donor lists and donation letters.

5.4 Power backup (Uninterruptible Power Supply) for the radio repeater: Rick reported that the unit has been bought and installed and appears to be working.

5.5 GPS for rescue vehicles: Rick reported that he had bought a Garmin 2689 GPS for personal use which cost him about $270. He is considering recommending it for the ambulance and, if he does so, will teach a class on it.

5.6 What to do with White Brush 6: David Newton is waiting to see if the latest repairs are effective. If not, we should replace the vehicle. Dave Elbrock has offered to keep Portal Rescue in mind if he is able to donate a utility vehicle.

6          New Business

6.1 “I Support Portal Rescue” T-shirts.  Jackie reported that some community members and members of other fire departments have asked to buy these shirts.  The shirts will display the current design with “I Support Portal Rescue” on the pocket patch and the AZ map on the back.  Jackie explained the relative costs of ordering or pre-ordering shirts from various potential suppliers. Dave Schurian, seconded by Jerry Racicot, moved to order a minimum of 100 shirts. Motion passed unanimously.

7          For the Good of the Order

7.1 Red Cross Blood drive

Portal Rescue is coordinating this event. Jackie Lewis reported that the Red Cross hoped for at least 14 donors and could take as many as 30. The event will be held from 11.00 a.m.-2.00 p.m. August 26th. Appointments must be scheduled with Jackie: Tel. 558-2287.

7.2 Internet Connection

Rick reported that Howard Topoff had suggested we install an internet connection in the Portal Rescue classroom. Rick said it would cost about $500-$600 per year. He asked the Board to think about the proposal for future discussion.

8         Adjournment       

            Jackie proposed, Rick seconded, a motion to adjourn. Meeting adjourned at 5.00 p.m.

 



MINUTES

Portal Rescue Inc. Board Meeting

Wednesday, June 10, 2015

6:30 p.m. in Portal Rescue Classroom

 

1          Call to Order

President Bill Wilbur called the meeting to order at 6.35 p.m.  Six Board members and one community member attended.

2          Adoption of Agenda

David Newton proposed that item 5.3 be moved to 6.7, and that 5.1 be rephrased. Rick Beno, seconded by Jerry Racicot, moved to accept the agenda as modified. The motion was carried unanimously.

3          Acceptance/Correction of Minutes

Jerry Racicot, seconded by Rick Beno, moved to accept the minutes, as posted, of the March 21st, 2015 meeting. Motion carried unanimously.

4          Reports

4.1 President:  Bill Wilbur

Bob Zimmerman of the Southern Arizona Grotto of the National Speleological Society contacted Bill to say that the Grotto wanted Portal Rescue to be more aware of issues affecting Crystal Cave. The Association would, therefore, provide us with the phone numbers of some of its members for inclusion in our Radio Communications Operator handbook.

Randy Norrick was concerned that individuals in Rodeo who telephoned 911 had difficulty in calling for assistance from PR. This was an ongoing problem that will be raised at a future Board meeting.

 Bill mentioned that he had overheard Border Patrol agents praising PR members for their efficient response to the recent accident at mile marker 404 on Highway 80. Bill congratulated the responders.

4.2 Treasurer

Rick reviewed income and expenses (year-to-date) 2015. Currently we have two bank accounts, one in Chase Bank and one in the Washington Federal Bank. The Chase account, which we intend to close, is being used for expenses only, the Washington Federal for both expenses and deposits.

Revenue to date (Washington Federal): total $20,067.69. 

Expenses to date (Chase and Washington Federal):  total $10,403.26.

Summary of Assets: Currently our investment and checking accounts, including petty cash and earned interest, total $194,842.04.

4.3 Fire Chief: David Newton

Operations: none

Training: one monthly training session was well attended

Grants: David has purchased all the items for the VFA grant and is awaiting delivery and invoicing. He has not received any word yet on the AFG grant (pagers), but AFG has until September to reply.

RCOs: six new Radio Communication Operators attended a long training session.

Vehicles: White Brush 6 continues its stalling ways.  Perhaps the latest attention will fix it.

4.4 EMS Chief: Jerry Racicot

Operations: Portal Rescue personnel responded to 2 medical calls and 1 medical assist to a rollover with Douglas Fire.  Portal Rescue EMTs exhibited excellent leadership and teamwork in dealing with these difficult incidents.

Training: EMT meetings have been well attended in the last couple of months. We have added “scenarios” to our training which allows EMTs to practice with equipment and “patients”; this helps to build confidence and familiarity with our operations.

Supplies: Jackie Lewis was able to obtain a grant to replace our Epi-Pens last month. This is a large savings to our budget as the Epi-Pens are very costly. Thank you Jackie.

Vehicles: Rescue 4 was taken to the Benson DMV by Jeff Gee and Dennis McAvoy in order to correct a clerical error with the vehicle registration. We thank them for their efforts. Rescue 4 was also taken to have the air conditioner recharged and is now back in service.

Dates: The American Red Cross will hold a blood drive at the Portal Fire Station on Wednesday August 26, 2015, 11 a.m. -2.00 p.m. Please put this on your calendars and consider donating.

5          Old Business

5.1 What the Board Could Be doing: David Newton listed the repairs that need to be made to the PR buildings. These include cracked skylights in the fire garage, a window falling out in the main building, corroded neoprene washers in the roof (causing leaks), damaged metal trim on the side of garage, and the dropped ceiling in the classroom. Rick Beno, seconded by Buzz Schurian, moved that we ask Scott Stamer for a quotation to effect the necessary repairs. Motion passed unanimously.

5.2  Update Portal Rescue bulletin board. Reed Peters has suggested that PR members’ photos appear on the bulletin board. The Board felt that this was a good idea and that photos of training exercises could be included.

5.3  Donation committee. David Newton proposed that we form a committee to brainstorm ideas to maintain and expand our donor base. The Board noted that JoAnn Julian, previously in charge of fund raising, had offered to help train whoever took over the job. As a first step, JoAnn would be asked for her advice and resources. David and Buzz agreed to be on the committee.

6          New Business

6.1 Expenses to be approved by the Board prior to expenditure.

Rick Beno, seconded by Harold Farmer, moved that payment of uncategorized expenses should get prior approval from the Board either at a meeting or by e-mail. An example of such an expense was the purchase of door prizes to be given at the annual meeting. Motion carried unanimously.

6.2 Power backup (Uninterruptible Power Supply) needed for the radio repeater. Rick Beno, seconded by Jerry Racicot, moved that the necessary unit be purchased. Motion carried unanimously.

6.3 Relocation of repeater. The Board discussed a possible relocation of the repeater to improve reception but felt the current placement was adequate.

6.4 GPS for rescue vehicles. Rick explained how useful the latest GPS might be for the rescue vehicles. Buzz Schurian, seconded by Jerry Racicot, moved that we purchase an up-to-date GPS for $350.00 max. Rick would investigate and make the purchase. Motion passed unanimously.

6.5  Mobile Radio Communications Operator unit. The Board discussed various ways of possibly improving communications in the field but decided that therewas no need to make any changes to the existing system.

6.6 What to do with White Brush 6 – maintain or replace? Elbrock and VTC would be approached to find out whether they might help replace the vehicle.

6.7 Monthly, bi-monthly or quarterly Board meetings. The Board decided there was no need to change the existing bi-monthly frequency of meetings.

6.8 New Portal Phone Book Bonnie Bowen described plans for publication of the new

phone book in early 2016, the proceeds of which will go to Portal Rescue. Publication costs would be met by the sale of advertisements. Updates to existing entries and new entries should reach Bonnie by mid-July. Emails about the phonebook can go to PRphonebook@gmail.com; her personal email is bonnie.bowen@gmail.com.  Her home phone is 558-0083.

7          Addenda

County Mutual Aid repeater on Antelope Pass. This radio repeater no longer works, but it is important that it be repaired and maintained because: 1) It is how we communicate with the Cochise County Sheriff in the field;  2) It is essential for our dispatch plans which will be upgraded later this year; 3)  It provides clear radio communications for Sheriff’s Deputies when they’re in this area. Jerry Racicot will contact Sheriff Dannels.

8          Adjournment

David Newton, seconded by Buzz Schurian, proposed adjournment. The motion was carried unanimously and the meeting adjourned at 8.20 p.m.



MINUTES

PORTAL RESCUE INC., ANNUAL BOARD MEETING

Saturday March 21st, 2015, 11.00 a.m.

Portal Rescue Classroom

1. Call to Order

Jerry Racicot called the meeting to order at 11.00 a.m.. Six Board members, six active members and sixteen community members were present.

2. Adoption of Agenda

The published agenda was adopted, with a change to the wording of item 6.1 and the addition of items 9.1-3. Motion proposed by Dave Schurian, seconded by Rick Beno and carried unanimously.

3. Acceptance/Correction of Minutes

Jackie Lewis moved, seconded by Dave Schurian, to accept the minutes of the Jan. 7th, 2015 meeting. Motion carried unanimously.

4. Reports

4.1 President: Jerry Racicot

Jerry reported that we have fourteen firefighters and nine EMTs (three trained in prolonged care). He thanked members for their contributions and the community for their support.

4.2 Treasurer: Rick Beno

            Windfall: Rick reported that O’Leary Squier had made a $5,000 donation to Portal Rescue, which has just arrived and is not reflected in the reports.

            2014 final report: Rick re-presented his report. Revenue amounted to $49,847.06 and expenses to $37,336.65.

            Summary of Assets: Currently, our investments consist of $40,930.37 (Edward Jones), $60, 977.73 (Southeast Arizona Credit Union), $45,327.05 in checking (Chase Bank) and $43,337.00 in checking and CDs (Washington Federal Bank) Including petty cash and earned interest, assets total $ 191,112.15 .

            Budget for 2015: Our budget is $53,700.00. To date we have received $12,337.00 in revenue and incurred $6287.80 in expenses.

4.3 Fire Chief: David Newton

Since Jan. 7th.:

            Operations: One vehicle wet down a helicopter landing zone.

            Training: We trained on recovering vehicles in January and had a well attended training session in February when each firefighter was tested for competence in using a radio. Robert Walton attended a two day fire-wise assessor class in early March.

            Grants: We applied for a Volunteer Fire Assistance grant for fittings, headlamps, and radio chest harnesses. The VFA grants are 50/50. The results of our Assistance to Firefighter Grant application will be announced some time between April and September.

            Other: Thanks to Chris Wilbur and all who helped with the Soup Kitchen.

4.4 EMS Chief: Jackie Lewis

            “2014 Report: During our monthly training sessions we reviewed base hospital standing orders, participated in an extrication exercise, and performed equipment reviews and vehicle and inventory checks. Eight EMTs renewed their certifications. Jackie is out of sync. and will renew this year. Two EMTs were certified for advanced airway and seven for Albuterol administration for assistance in breathing emergencies.

            We responded to twenty-four emergency calls and one medical assist** that was not called in through . Our responses included: 7 medical by ground transfers, 2 medical refusals, 3**medical by helicopters, 5 trauma by ground transfers, 4 trauma by helicopters, 4 other, 2 snake bites.

            2015 Report (to date): here have been two calls and one cancelled call to date. Six EMTs attended the January, and five the February training sessions. Jeff and Jerry were certified, and ET Collinsworth re-certified in Wilderness Training.

            Five community members have expressed interest in becoming Radio Communications Operators and we will schedule a training class. If you are interested and have not yet let Jackie or Susanne know, please talk with us today.

            Community Health Day: Please join us on Saturday, April 25th, for Community Health Day, beginning at 10 a.m.. We will cover some basic health care topics, teach you continuous chest compressions and perform blood pressure and glucose checks. You can bring in expired medication (no opiates) and needles (in sealed, puncture-proof containers) for disposal. Several door prizes will be awarded and a community potluck with follow.”

            EMS Chief Resignation: Jackie said that she would like to thank everyone for their support during her past five years as EMS chief. She is keeping her EMT certification but is turning the reins over to the newly elected EMS chief, Jerry Racicot.

The Board applauded Jackie for her long service as EMS chief.

5. Old Business

6. New Business

6.1 What the Board Could Be Doing

David Newton said the Board was doing a lot of things well but could be doing more; for example, repairing our building and working towards an increase in donations and outside funding. Rick Beno mentioned the need to be proactive about recruiting both project leaders and new active members. Jeff Gee suggested that we offer an EMT class every three years to make sure that we have sufficient EMTs when existing personnel are, for whatever reason, no longer available. We should also make efforts to continue recruiting firefighters.

            Several people supported the idea of making Portal a “fire-wise community,” a project which would increase our safety and help secure fire reduction grants. Reed Peters suggested that our bulletin board at the Post Office display pictures of the active members so that the community would know who they were and could thank them. The Board will revisit these suggestions in May.

Jeff Gee noted that Pete Miller had for years taken charge of recycling the aluminum cans we collect. The Board thanked Pete.

6.2 Nominations and Elections

The following community and active members were elected to the Board. Community members: Bill Wilbur, Harold Farmer, David Schurian. Active members: David Newton, Jerry Racicot, Rick Beno and Jackie Lewis.

7. Executive Session

Board members were appointed to the following positions: Bill Wilbur, president; Dave Schurian, vice-president, Rick Beno, treasurer, Harold Farmer, secretary.

8. Addenda

9. For the Good of the Order

 9.1 Recognition of Rene Blondeau

Pi Irwin nominated Rene for the Honor Roll in recognition of his long and faithful service to Portal Rescue. Rene was a co-founder of Portal Rescue and a longtime EMT and firefighter. He did an enormous amount of physical, legal and organizational groundwork for Portal Rescue, including fund-raising and recruiting volunteers to build the large garage next door to the classroom. Rene never really retired from Portal Rescue. Jerry Racicot noted that Rene’s name is already on the plaque. He and Jeff Gee spoke in enthusiastic support of the nomination, which was heartily welcomed by all.

9.2 Calendar Sales.

Vicki Beno reported that her 2015 calendar had realized $1,705.00. She still had calendars available for anyone who wanted to purchase them. She thanked Rick for his support over the long life of this project, and also thanked the many women who were featured in the calendar.

9.3 Announcement for the Yergers

Morgan Yerger won’t be able to clean, move or pack because of her car accident and will need assistance with these tasks over the next two weeks. Jackie Lewis asked volunteers to contact her (Jackie).

10     Adjournment

Jackie Lewis, seconded by Rick Beno, proposed adjournment. The motion was carried unanimously and the meeting was adjourned at 12.10 p.m..


MINUTES

PORTAL RESCUE INC., BOARD MEETING

Wednesday January 7th, 2015, 6.30 p.m.

Portal Rescue Classroom

 

1.0              Call to Order

Jerry Racicot called the meeting to order at 6.33 p.m.. Seven  Board members were present.

 

2.0 Adoption of Agenda

The published agenda was adopted, with the addition of item 8.3. Motion proposed by Jackie Lewis, seconded by Bill Wilbur and carried unanimously.

3.0 Acceptance/Correction of Minutes

Bill Wilbur, seconded by Rick Beno, moved to accept the minutes of the October 6th, 2014 meeting. Motion carried unanimously.

4.0 Reports

4.1 President:  Jerry Racicot

Jerry Racicot thanked all Board members and active members for working so hard last year and all donors for their generous contributions to Portal Rescue. Jerry reported that a community member had suggested we get a volunteer to recruit more firefighters.

4.2 Treasurer: Rick Beno

Rick Beno reviewed income and expenses up to end of 2014. Revenue amounted to $48,493.67 and expenses to $35,938.26.

Summary of Assets: Currently, our investments consist of $40,880.48 (Edward Jones), $60,824.23 (Credit Union) and $83,563.61 in checking (Chase Bank). Including petty cash and earned interest,  assets total $185,348.32,at the end of 2014.

4.3 Fire Chief: David Newton

“Since Oct 6th:

Operations: Oct. 14th, Rick Beno eradicated a bee hive threatening a home owner.  Oct. 16th, we mopped up a tiny roadside fire started by a rogue tractor trailer and stomped out by passersby.

Vehicles:

Brush 5 spent a few weeks up in San Simon having its fuel density compensator bypassed. We’re hoping this will solve the fuel in oil problem we’ve observed.

Engine 2 ate a v-belt that powers the air brakes and was immobilized in our parking lot. Fixed in a couple days.

Training: October training was good, but only four attended.  Three firefighters attended November training. December training was cancelled.

Jennifer and Jerry Racicot completed a six-day Rope Rescue Course and are now both certified rope rescue technicians, level 1 and 2.

Grants: A 95%/5% $11,000 AFG grant application for fire pagers was submitted to FEMA on Dec. 2nd.  Decision in March. We received final reimbursement of $1,079 for our VFA grant.

Other:

Bob Walton and I drove Brush 5 up to San Simon school on Oct. 23rd for their annual bus evacuation drill.

I’ve tested a cell phone alerting system. It works well, but without a dedicated “dispatcher” it will be too cumbersome to initiate at the start of an incident.

We provided traffic control at the Rene Blondeau burial.

In November Portal Rescue hosted the monthly Cochise County Chiefs’ Meetings.  Thanks to all who helped, but especially to Chris Wilbur who saw that the arrangements and feast came together from start to finish.”

4.4 EMS Chief: Jackie Lewis

“There have been eight calls since the October Board meeting.

Five EMTs attended the October training. November training was cancelled. Seven EMTs attended December training. IV certified EMTs completed the required number of IV starts for Tucson Medical Center to continue their certification.

Rescue 4 has new batteries and a new starter. Rescue 3 has the batteries from Rescue 4. Joe Meenach has been doing road checks and Lance Shultis has been doing the repairs.

Jeff Gee and Jerry Racicot have registered to attend the Wilderness EMT training in Flagstaff in March. Total tuition is $700 per person. We will reimburse attendees for gas, lodging and meals. John Yerger would like to attend but timing is not agreeable with the new baby’s expected birth date. If he can find another class he will attend it later in the year.

We’re attempting to set a date for the Community Health Day. Saturday, March 28 or Saturday, April 25. Tentative 10am – noon with lunch following.

I will be moving walkers, wheel-chairs, crutches, etc. from Mary Willy’s garage into the ambulance bay attic. I will be the contact for entrance so people can borrow the items.

Joe Meenach and I attended San Simon Bus Safety Day.

I will be approaching Mylan Speciality to see if we can get Epi-pens donated again. They will cost $1600 if not donated.”

 

5.0 Old Business

5.1 Scheduling of training for Radio Communication Operators

Doug and JoAnn Julian, Maya Decker and Gerry Hernbrode have retired as RCOs. Suzanne Dyal will wait until we have new volunteers before scheduling a training session.

5.2 Status of Certificate of Deposit

Rick Beno, seconded by Jackie Lewis, moved that we invest the difference between the amount in the Chase Bank checking account and the amount budgeted for 2015 in a 5-year term CD offered by the Washington Federal Bank. Motion carried unanimously.

6.0      New Business

6.1  Approval of Standard Operating Guideline for responses by Emergency Medical Services

Jackie Lewis, seconded by Bill Wilbur, moved that the Board approve guidelines drafted by Jerry Racicot and Jackie Lewis. Motion carried unanimously.

6.2  Application for Assistance to Firefighters Grant equipment

David Newton, seconded by Jerry Racicot, moved that the Board approve the application. Motion carried unanimously.

6.3  2015 Budget

Rick Beno presented a draft budget for 2015:

Revenues: grants $1200, donations $33,000, fundraising $8,000, interest $1,500, rent $500, fire income $0, misc. rev. $0, Rainy Day draw $8,450. TOTAL $51,550

Expenses: office $1,000, utilities $3,000, chiefs’ meetings $1,000, EMS supplies $2,000, EMS equipment $3,000, EMS training $6,000, fire supplies and equipment $5,000, fire training $2,000, fire pay $0, vehicle ops $8,000, radio ops. $2,000, insurance $14000, dues $250, structure maintenance 2000, misc. exp. 500, fundraiser exp 800. Rainy Day account $1,000, TOTAL $51,550.

Dave Schurian, seconded by Harold Farmer, moved to accept the suggested budget. Carried unanimously.

7.0      Addenda

 

8.0 For the Good of the Order

8.1 Articles for 2015 Newsletter

need to be submitted to Pat Espenak by January 10th, 2015.

8.2 Soup Kitchen

Chris Wilbur will be coordinating  the Soup Kitchen, which will held on Feb. 16-18.

8.3 Annual meeting and potluck

will be held on Saturday March 21st at 10.00 a.m-noon, with the potluck immediately following the meeting.

 

9.0      Adjournment

Bill Wilbur, seconded by Dave Schurian, proposed adjournment. Meeting adjourned at 8.23 p.m..


MINUTES

Portal Rescue Inc. Board Meeting

Monday, October 6, 2014

6:30 pm in Portal Rescue Classroom

All community members and active Portal Rescue members are encouraged to attend

1.0              Call to Order at 6:30 by President Jerry Racicot.  Harold Farmer not present.

2.0              Adoption of Agenda with change of Communications, RCO updates from new business to old business.  Motion by Jackie Lewis, seconded by Bill Wilbur.  Passed.

3.0              Acceptance of minutes of July 16, 2014, Board meeting as recorded.  Motion by Bill Wilbur, seconded by Rick Beno. Passed.

 

4.0 Reports

4.1 President:  Jerry Racicot

Community members have been asking why we don’t respond to all calls.  Chiefs are developing an action plan to avoid missed calls.  We need more volunteer EMTs and firefighters so we can try to make sure someone is available when a call comes in.

4.2 Treasurer’s Report: Rick Beno

Year to date income is $20,473.  The donation drive has just begun and has already brought in $3,794.  Year to date expenses are $30,605. Vehicle operations and insurance account for the majority of the $3,457.59 September expenses.

A $25,000 CD matured and has been placed in the checking account for now.  CDs and savings accounts are paying minimal interest but options are being looked into.

4.3 Fire Chief: David Newton

Since July 16th

Operations:   none.

Training: Training in July was poorly attended. Training in August was well attended.  Training
on Sept 20th was cancelled because many (including myself) could not get out.

Vehicles:  Tender 7 got a new battery.  Brush 5 had the parking brake fixed – thanks to Lee Dyal and Lance Shultis.  White Brush 6 is still drivable.  300 gallons of diesel was delivered on Oct 1 at a cost of $1167 ($3.89/gal)

Grants:  Our VFA grant has ended and I have applied for reimbursement of $1097.

FCC License:  Was granted on July 21st and expires in August 2024.

It is my intent to add all the firefighters to the Firebar phone list and I will be contacting each of them to arrange that.

4.4 EMS Chief: Jackie Lewis

There have been 7 EMT calls since last Board meeting.

Training:  3 EMTs attended the August meeting and 7 attended the September meeting.

Jerry Racicot and Jackie Lewis certified for King Airway intubation.  All EMTs need to attend an airway lab in order to recertify now.  Information has been sent to all EMTs about three more airway labs that are being offered in the next two months.

Calendar:  October 18th is our next EMT meeting.  We will review standing orders.

October 23rd – San Simon School Bus Evacuation Drill.  Currently, Joe Meenach and Jackie Lewis will attend.  We need more members to attend.  Noon to 2:30pm.

October 25th – Oktoberfest.  We will try to have Rescue 4 there with at least 1 EMT.  Many of the EMTs are already involved in the activities with Sew What.

November 19th – Chiefs’ meeting and Thanksgiving lunch.  All EMTs, firefighters and Board members are encouraged to assist and attend.  If you can help cook, set up or clean up please contact Chris Wilbur at 558-5858.

5 Old Business:

5.3 Communications, RCO updates.

Radio Communication Operator (RCO) handbooks were given to Jerry Racicot and David Schurian (all other Board members present have one).  Susanne will be asked to coordinate a training session.  Bill Wilbur is going to verify phone numbers in the additional resources pages.  We will update handbooks prior to the training.  New RCOs are needed.  If you would like to participate please contact David Newton at 558-1155 or Jackie Lewis at 558-2287.

6.0       New Business

6.1 Deposit of Portal Rescue funds into CD at new bank.

An internet bank was located that would accept business accounts.  A $25,000 minimum is required to purchase a 5 year CD with a 2.3% interest rate.  Board members discussed the risks and determined that this was not an acceptable option.  The motion is tabled and will be brought forth if another option comes available.

6.2       Appointment of new person to handle Portal Rescue contracts.

Tabled

 

7.0 For the Good of the Order

The 2015 calendar Women of Portal, Rodeo and Paradise is available for purchase. Vicki will have copies for sale at Oktoberfest.   All proceeds go to Portal Rescue.  Thank you, Rick and Vicki Beno for working on this project.

Alice Newton’s photo book of the Chiricahuas will also be available to purchase at Oktoberfest.  All proceeds go to Portal Rescue and are earmarked for Wilderness EMT Training.  Thank you, Alice.

JoAnn Julian will be at Oktoberfest with documents and the computer to update the locator book.

8.0              Motion to adjourn by David Schurian, seconded by Bill Wilbur.  Meeting adjourned at 7:45pm.

Minutes submitted by Jackie Lewis.


MINUTES

PORTAL RESCUE INC., BOARD MEETING

Wednesday July 16th, 2014, 6.30 p.m.

Portal Rescue Classroom

 

1.0         Call to Order

Bill Wilbur called the meeting to order at 6.35 p.m. Five Board members were present.

 

2.0         Adoption of Agenda

The published agenda was adopted, with the inclusion of item 5.7 in the Treasurer’s Report. Motion proposed by Rick Beno, seconded by Jackie Lewis, carried unanimously.

3.0 Acceptance/Correction of Minutes

The minutes of the May 21st meeting were accepted. Motion proposed by David Newton, seconded by Rick Beno, carried unanimously.

4.0 Reports

4.1  President: Jerry Racicot

Because the President was unable to attend, his report was deferred to the next meeting.

4.2  Treasurer: Rick Beno

Rick Beno reviewed income and expenses to date.

Revenue: $0 grants; $8,198.88 donations; $6,940.04 fundraising; $507.43 interest income;  $219 rent; $0 fire income; $150 misc. revenues.

Total: $16,015.35

Expenses:  $516.23 office supplies; $678.69 chiefs’ meeting; $330.88 EMS supplies; $1,455.60 EMS training; $1,538.82 EMS equipment; $1,418.93 fire supplies; $426.46 fire training; $0 fire pay; $1,887.41 vehicle operations; $1,208 radio operations; $9,789 insurance; $304.63 structure maintenance; $250 dues; $289.03 fund-raising expenses; $1,519.11 utilities; $507.43 Rainy Day account; $0 miscellaneous expenses.

Total $22,120.22

Summary of Assets: Currently, our investments consist of $66,119.25 (Edward Jones), $60,671.12 (Credit Union) and we have $39,573.33 in checking. Including petty cash and earned interest, our assets total $166,443.70.

Workers’ Compensation:

Although our insurance brokers (All Workers Compensation) had quoted a highly competitive rate to us, after we canceled our policy with CopperPoint the brokers immediately raised the quoted rates to an even higher level than CopperPoint. CopperPoint refused to take us back. We were then forced to get insurance from NCCI, a company which cannot refuse a policy; however, the rate they charged is slightly higher than that set by CopperPoint.

4.3  Fire Chief: David Newton

“Since May 21st.

Operations:   Tiny wildfire off Portal Rd. on May 31.

Training: Training in June was well attended.

Vehicles:  Brush 6: Dyal washed accumulated foam concentrate out of the vehicle bed and Beno greased the hose reel. Brush 5 is temporarily out of service while the parking brake is being replaced.

Building maintenance:  June 21 – Walton and Newton cleaned out the gutters on the classroom.

Grants: Our VFA grant period was extended due to a delayed shipment of a shut-off valve from our supplier.

FCC License: In mid-June I asked Action Communications to renew our 10-year radio frequency license.  They quickly submitted the renewal application and it is currently being processed by the FCC.”

4.4  EMS Chief: Jackie Lewis

“There have been five EMS calls since last meeting. We did not provide patient care at two of the calls; one had no patients, the other had Hidalgo County EMS on scene.

Seven EMTs attended training and the presentation by Dr. Ottman on June 18th. The July meeting was canceled due to the low number of EMTs available to attend. Next meeting is scheduled for Saturday, August 16th at 9 a.m.

Four EMTs are scheduled to attend the trauma conference at the end of July. The lodging budget will be over the approved amount by approximately $50 per night because of taxes and the required resort fee. Three rooms will be paid for. The total budget will be approximately $300 over approved rates for this conference. This increase has been discussed and authorized in the past, so I have not brought it to the Board for approval.  The issue can be revisited if necessary.”

5.0 Old Business

5.1         Donation drive: Finding a person willing to train with and replace JoAnn Julian, who will retire from organizing the donation drive after this year.

Jackie reported that so far she had not found a replacement for JoAnn but JoAnn would be available this year.

5.2         New brochures for donation drive due in October.

Jerry Racicot is waiting for proofs with the new design, which Bill will forward to Kerry (the printer). Jackie suggested that if we haven’t got a proof from the designer by August 1st, we’ll need another plan. (Last year five hundred brochures cost $115 plus shipping.)

5.3       Publication of air ambulance insurance plans.

The last helicopter flight leaving Portal cost nearly $50,000; however, three helicopter companies offer air ambulance insurance or membership plans to defray expenses. Portal Rescue does not get to choose which helicopter will be available for any given call. Please research all three plans and see which plans best fits your needs. Here is the contact information:

LIFELINE (based in Douglas) has a plan based on membership of the service. Members do not need medical insurance to join. Medicaid recipients are not eligible.

http://www.mtcmembership.com or 1-866-751-45151-866-751-4515

PHICARE (based in Safford) offers two membership plans: one for those with medical insurance, another for those without.

http://www.phicares.com/states/arizona/join.shtml or 1-888-435-97441-888-435-9744

LIFENET/OMNI ADVANTAGE, now known as LIFE SHIELD Alliance (based in Willcox) offers an insurance plan for those with medical insurance.

http://www.lifeshieldalliance.com or 1-855-896-90641-855-896-9064

5.4       Cost of new Portal Rescue members’ T-shirts.

Jackie Lewis reported that the consignment of new shirts will arrive by 27th August and will cost approximately $750 in total, part of which will be met by active members purchasing extra shirts.

5.5       Updating/creating RCO protocols terminology used during incidents.

This item was deferred till the next meeting.

5.6 Approval of March 19th, 2014 minutes.

David Newton proposed, and Rick Beno seconded, a motion to accept the attendance numbers as described in the minutes. The motion was carried unanimously.

5.7 Further comments on Workers’ Compensation insurance.

(See Treasurer’s Report above)

 

6.0       New Business

6.1       Cochise County Community Wildfire Protection Plan

Cochise County wishes to obtain resolutions of support from the county communities by 8-1-14. Harold Farmer proposed and Jackie Lewis seconded a motion to support the resolution. Motion carried unanimously.

6.2       Update Reimbursements to New Government Rates

Jackie Lewis proposed and David Newton seconded a motion to raise the accommodation and subsistence rates. The accommodation rate would be $86 per person per night, which amount could be increased at the Chief’s discretion, the Chief’s signature being required for increases. The daily rate for three meals would be $51 ($9 breakfast, $13 lunch, $29 dinner).

7.0       Addenda

8.0         For the Good of the Order

8.1 Art for Kids

Chiricahua Gallery thanked Portal Rescue for the use of the classroom for Art for Kids on 21st-23rd July.

8.2       Calendar

Vicki Beno has finished her 2015 calendar on The Women of Portal, which will be sold for $20 each, in aid of Portal Rescue. The calendar will be on sale for Oktoberfest.

9.0      Adjournment

Jackie Lewis, seconded by Rick Beno, proposed adjournment. Motion carried unanimously. Meeting adjourned at 8.00 p.m.


MINUTES

PORTAL RESCUE INC., BOARD MEETING

Wednesday May 21st, 2014, 6.30 p.m.

Portal Rescue Classroom

 

1.0         Call to Order

Jerry Racicot called the meeting to order at 6.32 p.m.. All seven Board members were present.

 

2.0         Adoption of Agenda

The published agenda was adopted, with the addition of item 8.1. Motion proposed by Harold Farmer, seconded by Jackie Lewis and carried unanimously.

3.0 Acceptance/Correction of Minutes

Acceptance of the minutes of the March 19th meeting deferred to next meeting, pending  details of the number of community members who attended. Jerry Racicot would look for the sign-in sheet.

4.0 Reports

President:  Jerry Racicot

4.1  President’s report

The President had little to report. He was looking into ways of getting Douglas police to improve their communication with Portal Rescue, following receipt of a 911 call.

4.2  Treasurer: Rick Beno

Rick Beno reviewed income and expenses to date.

Revenue: $0 grants; $5,983.88 donations; $6,821.24 fundraising; $338.46 interest income;  $119 rent; $0 fire income; $0 misc.

Total: $13,262.58

Expenses:  $516.23 office supplies; $678.69 chiefs’ meeting; $227.54 EMS supplies; $697.38 EMS training; $1,538.82 EMS equipment; $1,180.03 fire supplies; $426.46 fire training; $0 fire pay; $1,358.21 vehicle operations; $1,046 radio operations; $4,396 insurance; $304.63 structure maintenance; $150 dues; $289.03 fund-raising expenses; $1,130.62 utilities; $338.46 Rainy Day account; $0 miscellaneous expenses.

Total $14,278.10

Summary of Assets: Currently, our investments consist of $66,101.35 (Edward Jones), $60,520.05 (Credit Union) and we have $44,662.68 in checking. Including petty cash and earned interest, our assets total $172,644.08

4.3  Fire Chief: David Newton

“Since March 19th

Operations: None.

Training: The March Wildland Refresher and May training were well attended, but April’s training was poorly attended.

Annual qualifications: Seven firefighters passed the Pack Test and six of them qualified as wildland firefighter type 2s, an increase from the two wildland firefighter 2s we had last year.

Equipment:  A new 1000 gal. pumpkin has been placed on Brush 5.  Three new line packs and some hose has been received.  All these items are on our VFA grant.

It’s been quiet.”

4.4  EMS Chief: Jackie Lewis

There’ve been three calls since the last Board meeting.

Training was attended by five EMTs in April and six in May. Dr. Ottman will be in Portal in June.

Pat Owens and Chris Wilbur have retired from being EMTs. Pat served for eight years and Chris for two years.

The Southern Arizona Trauma Network Conference is at the end of July. The room rate before taxes and fees is $97 per night. The registration fee is $210 and, with two lunches and two dinners per person, the estimated cost is $600 per person. Portal Rescue will reimburse two nights at full cost, even though it will be over the government rate (which Portal Rescue has adopted).  Members will not have to pay out of pocket expenses. Attendees must register by June 30th.

Repair of the water pump in Rescue 3 cost $529. Repair of the fuel sending unit in Rescue 4 will cost about $300-350 when we decide to have it done.

Jackie will be at the Friends of Cave Creek Canyon garden party with Rescue 4 on May 24th.

5.0 Old Business: none

 

6.0       New Business

6.1 Donation Drive: Replacement of organizer

JoAnn Julian is retiring as organizer of the donation drive after this year’s drive. Rick said that donations had increased dramatically as a result of JoAnn’s work. He hoped we could find someone to sustain the level of donations achieved under her leadership. JoAnn is willing to coach a potential replacement this year. The new organizer would need to be available August through October.

6.2  Donation Drive: New brochures

Jerry said that JoAnn had reminded us we needed to print and update more brochures by the end of August. Jerry would review the brochures. Further discussion of this item is deferred till the next meeting.

6.3 RCO Protocols

Dave Schurian suggested getting some form of written instruction as a resource for RCOs (radio control operators). Jerry said we did have a manual but it needed to be updated and so did the procedures for communications between firefighters, EMTs and RCO operators. Susanne, David Newton and Jackie would review the manual to determine what changes and/or additions were necessary. Jerry would review and update the list of firefighters’ telephone numbers. Jerry said he and Susanne would set new training dates for RCOs.

6.4 Cost of New Portal Rescue T-shirts

Jerry displayed a newly designed logo for the T-shirts. He has asked for a more durable shirt than those in the last batch. The cost of new shirts for EMTs and firefighters would be about $750 plus tax for 48 pieces and an extra $2 per EMT badge for those shirts worn by EMTs. Jerry, seconded by David, proposed that we give one short-sleeved shirt to each firefighter/EMT and that firefighters/EMTs pay for any extra ones. The motion was carried unanimously.

6.5 Publication of Air Ambulance Insurance plans

The last helicopter flight leaving Portal cost nearly $50,000; however, three helicopter companies offer air ambulance insurance or membership plans to defray expenses. Portal Rescue does not get to choose which helicopter will be available for any given call. Please research all three plans and see which plans best fits your needs. Here is the contact information:

LIFELINE (based in Douglas) has a plan based on membership of the service. Members do not need medical insurance to join. Medicaid recipients are not eligible.

http://www.mtcmembership.com or 1-866-751-45151-866-751-4515

PHICARE (based in Safford) offers two plans: one for those with medical insurance, another for those without.

http://www.phicares.com/states/arizona/join.shtml or 1-888-435-97441-888-435-9744

LIFENET/OMNI ADVANTAGE, now known as LIFE SHIELD Alliance (based in Willcox)

offers a plan for those with medical insurance.

http://www.lifeshieldalliance.com or 1-855-896-90641-855-896-9064

6.6  Workmen’s Compensation (WC) Insurance: Hypothetical wages

Rick informed us that he had been told the following by CopperPoint Mutual, our WC insurer: Arizona law requires firefighters and EMTs to have WC insurance. For WC purposes, workmen must be considered wage earners (even if they are actually unpaid volunteers). The state assigns “employees” (i.e. firefighters and EMTs) a hypothetical minimum wage of $4800 per annum, for which the annual premium is about $70 each, and assigns “officers” a hypothetical minimum wage of $52,000 per annum, for which the premium is $750 each.

The office-bearers in Portal Rescue (i.e. President, Vice President, Treasurer and Secretary) are considered “officers” for WC purposes. They can reject coverage as officers unless they are also firefighters or EMTs. Thus Jerry and Rick cannot reject coverage but Bill and Harold can (and have). Worse, Jerry and Rick are required to pay for coverage on the “officer” scale, rather than the “employee” scale. Alternatively, they could resign either as “employees” or as “officers”.

Premiums are due at the end of June.

After much discussion, the Board did not think it could find a way to avoid these higher rates within the next month. As an interim measure—and a means of retaining Jerry and Rick as both officers and employees, Harold, seconded by Bill, proposed paying the higher premium for them for the next year. The motion was carried unanimously.

6.7  Workmen’s Compensation Insurance: Coverage of Board members

This was treated under the previous item.

 

7.0       Addenda

8.0 For the Good of the Order

8.1  VTC Communications update—dropped calls

Jackie advised anyone who cannot make a call from Portal to complain to the Federal Communications Commission (FCC). People who experience difficulties in receiving calls to Portal, should ask their callers to contact the FCC. In each case, details of the call will be required: http://www.fcc.gov/complaints

For problems with 911 calls, contact the Cochise County communications officer.

8.2  Plaque

The plaque has been inscribed and replaced. Bill Wilbur reported that the jeweller did not charge us because he had been a pupil of the nominee, E. “Boots” Deiss.

8.3 Arizona Corporations Commission website—

David Newton reminded us the list of office-bearers needed to be updated. Harold agreed to do it.

9.0      Adjournment

Dave Schurian, seconded by Bill Wilbur, proposed adjournment. Motion carried unanimously. Meeting adjourned at  8.30 p.m..


MINUTES

PORTAL RESCUE  INC., BOARD MEETING

Wednesday, January 29th, 2014, 6.30 p.m.

Portal Rescue Classroom

 

1.0         Call to Order

Jackie Lewis called the meeting to order at 6.37 p.m.. Six board and four community members were present.

 

2.0         Adoption of Agenda

The published agenda was adopted, with the addition of items 5.2, 8.1, 8.2 and 8.3. Motion proposed by Bill Wilbur, seconded by Jackie Lewis and carried unanimously.

Rick Beno, seconded by Bill Wilbur, moved to take items 6.3 and 8.1-3 first. Motion carried unanimously.

3.0 Acceptance/Correction of Minutes

Jackie Lewis moved, seconded by Reed Peters, to accept the minutes of the December 18th, 2013 meeting. Motion carried unanimously.

4.0 Reports

President: Jerry Racicot

The President wasn’t able to attend the meeting and deferred his report.

4.2  Treasurer: Rick Beno

Rick reviewed income and expenses up to end of 2013.

Revenue: $2,600 grants; $38,662.62 donations; $7,444 fundraising; Interest income $948.48; rent $575; fire income $1623,62; misc. $125.98.

Total: $51,979.70

Expenses:  $957.11 office supplies; $2,067.33 EMS supplies; $3,973.38  EMS training; $5,785.37 EMS equipment; $5,735.92 fire supplies; $1,444.97 fire training; $550 fire pay from Enterprise fire; $3,802.17 vehicle operations; $1,079.76 for radio operations; $8,474 insurance; $1569.51 structure maintenance; $110 dues; $1212.59 fund-raising expenses; $2,529.28 utilities; $948.48 Rainy Day account; $676.40 misc. expenses.

Total $40,906.27

Summary of Assets: Currently, our investments consist of $65,911.94 (Edward Jones), $60,371 (Credit Union) and we have $45,669.11 in checking (including petty cash and earned interest).  Assets total $172,032.06 at end of 2013.

4.3   Fire Chief: David Newton

“Operations:  A SAR incident on Dec 19th in Horseshoe Canyon.  A shed fire on January 2nd.  Thanks to all who turned out.

Training:  We had one fire training on roadside fire response. Jerry Racicot conducted some vehicle familiarization with two prospective firefighters.  One of our prospective firefighters will complete her basic wildland training this weekend.

Maintenance:  Replaced the pump battery on Brush 5.  Added a remote brake fluid reservoir to Brush 5 so that we can monitor the fluid level. A portion of the water piping in Engine 2 has developed a leak.

Countywide CWPP:   The first full draft has been released to the working group.

VFA Grant: The 2013 (yes 2013) VFA grant guidance has been released. I’ll be submitting our proposal Jan. 31st.”

4.4  EMS Chief:  Jackie Lewis

“We’ve had one call since the December meeting.

8 EMTs attended the January training.

All agencies were told at the meeting with our base hospital on Tuesday that (SOPs) standard operating procedures will be required to be in writing for many of our standard operations.  These changes are being set by AZDHS (Arizona Department of Health and Safety) in accordance with new legislation and national certification requirements.  I will be requesting input from EMTs and possibly Board members for completeness and accuracy as I get the SOPs prepared.

I’m still waiting to hear if we qualified for the Epi-pen donation.  They haven’t scheduled a committee meeting yet.”

 

5.0 Old Business

5.1  Finalization of 2014 Budget

Revenues: Grants $1,200; donations $30,000; fundraising $8,000; interest $1,000; rent $500; fire income 0; misc. 0; Rainy Day Draw $6,950.

Total $47,650.00.

Expenses: Office $1,600; utilities $3,000; chiefs’ meetings $1,000; EMS supplies $3,500; EMS equipment $3,000; EMS training $7,000; fire supplies & equipment $5,000; fire training $2,000; fire pay 0; vehicle ops $6,800; radio ops $2,600; insurance $10,000; dues $250; structure maintenance $2,000; misc. $500; Rainy Day Account 0. Total $47,650.

The proposed budget entailed about $7,000 deficit spending. Rick Beno proposed, Jackie Lewis seconded, the budget be approved. Motion carried unanimously

5.2  Cost of pencils which would publicize Portal Rescue’s services.

Jackie reported that, for the quoted price, a fourth line of writing could be inserted on the pencils.  It would read “donations greatly appreciated.” The cost would be a little over $109 for 572 pencils. Bill Wilbur proposed and David Newton seconded approval of the purchase. Motion carried unanimously.

6.0       New Business

6.1  Soup Kitchen Lotto Tickets

Board agreed to continue the past practice of purchasing Lotto tickets for a prize in the Soup Kitchen raffle.

6.2  Volunteer Firefighters Assistance Grant request.

David Newton listed the items on which the Grant would be spent, if approved. (The grant would cover 50% of the cost of these items and Portal rescue would cover the rest.) David proposed that the Board approve the manner in which the grant would be spent. Jackie Lewis seconded and the motion carried was carried unanimously.

6.3 Use of Portal Rescue Classroom by Chiricahua Gallery at reduced rent.

Jerry Aerts explained that the Gallery, which engages in community enrichment programs, wishes to use the classroom for probably three classes in March-April on Tuesday and Wednesday mornings. Jackie Lewis proposed, Rick Beno seconded, that no fee be charged. Motion carried unanimously

7.0       Addenda

8.0         For the Good of the Order

8.1   Donation of book profits to Portal Rescue

Alice Newton offered to donate to Portal Rescue the profits from sales of her photo book on the Portal area, and wished the funds to be earmarked for EMS Wilderness training. The Board agreed to do so and thanked her.

8.2  Overview of Cochise County Community Wildfire Protection Plan.

The county’s CWPP working group recommended* wildland fuel modification of 30,202 acres in our area, at an annual cost of $317,000 for two years. David Newton noted that these funds would be obtained by grants but someone other than himself would need to organize and lead the project. The CWPP would be discussed at the annual meeting when more community members were present.

8.3  Brushfire notification.

Bill Wilbur said local residents needed to be reminded they should call Portal Rescue at 558-2206 if they intend to burn brush.

9.0      Adjournment

Rick Beno, seconded by Bill Wilbur, proposed adjournment.  The meeting was adjourned at 8.10 p.m..